Registration

Selection

The total number of course participants including speakers is limited to 100, to facilitate interactions between participants and invited speakers. The target audience is postdoctoral fellows, PhD students and senior scientists.

Participants will be selected based on CVs, recommendation letters and motivation. Representation of different topics at the event, career stage, geographical distribution and gender balance may be taken into consideration.

How to register

(a) Regular registrations

By the deadline of 20 March 2023

1. Complete a registration order through the registration/abstract submission portal on this event website by entering your details on the registration form and choosing a payment method. You will receive an automated 'order received email' with full instructions of how to pay, and a copy of the order in PDF
2. During this process, upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents for your application:  
   1. for postdocs and PhD students, the name and address of your lab head/supervisor and letter of recommendation
   2. a summary of your reasons for applying to the event and your research interests (max 300 words)
   3. a concise CV (max 2 pages)
3. Submit your abstract via the 'My abstract' tab in the registration/abstract portal: abstract submission is optional but recommended for selection to the course and networking at the event, and is mandatory for application for travel grants – see below. See the Abstract section of the website for more details.

(b) Travel grant applications

By the deadline of 20 March 2023

1. Complete a 'Travel Grant Applicant' registration order through the registration/abstract submission portal on this event website by entering your details on the registration form and selecting the travel grant waiver option. You will receive an automated 'order received email' with a reminder on other steps.
2. During this process, upload a single file (accepted formats are pdf, zip and rar) containing all supporting documents for your application:  
1. the name and address of your lab head/supervisor and letter of recommendation
2. a summary of your reasons for applying to the event and your research interests (max 300 words)
3. a concise CV (max 2 pages)
4. for applicants for FEBS Youth Travel Fund awards, your Constituent Society membership proof, age id and proof of status
3. Submit your abstract via the 'My abstract' tab in the registration/abstract portal: abstract submission is mandatory for consideration of your application OR abstract submission is optional but recommended for selection to the course and networking at the event, and is mandatory for application for travel grants – see below. See the Abstract section of the website for more details. 

Notification

(a) Regular registrations: An ‘order received e-mail’ message with full instructions on how to pay is automatically sent to your inbox when you complete an order. An 'order confirmed e-mail’ message will be sent to you when organizers receive the fund and confirm your registration payment. Notification on abstract assessment and acceptance to the event will be made later, by 8 May 2023.

(b) Travel grant applicants: An ‘order received e-mail’ message with a reminder on other steps will be automatically sent to your inbox when you complete an order. Notification on outcomes of travel grant applications will be sent by 3 April 2023. Unsuccesful travel grant applicants will be invited to switch their application to a regular registration with payment.

Registration fees

Registration fees include access to the event sessions, name badge, certificate of attendance, book of abstracts, meals and refreshment breaks, social event and accommodation at as set out in the registration fee table. Travel costs are not covered. 

Meals/refreshments covered by the registration fees are breakfasts at the hotel, lunches and refreshements at the venue, as well as the welcome cocktail and the event dinner at a restaurant to be announced.

Terms and Conditions

By registering for the event, participants (also referred to as 'you') are entering an agreement with the Course Organizer(s) and you are indicating acceptance to the terms and conditions set out below.

Registration Fee

The registration Fee for participants covers:

• Access to all scientific programme sessions
• Meals and refreshments as set out above
• Accommodation, as set out on the Venue/Accommodation page
• Name badge, printed materials and certificate of attendance
• Invitation to social event

Please note that all registration fees include VAT. Travel costs are not covered by the registration fee.

Methods of Payment

Payments must be made by bank transfer or credit card online payment; details will be sent in your ‘order received email’.

Bank charges are the responsibility of the participant and should be paid at source. Your Name, Surname and Order ID must be indicated on the transaction receipt of the bank transfer. Following the payment, receipt of the transaction must be sent via email to [mikoc@irb.hr].

Registration cancellation & refund policy

If the user cannot attend the Conference, it is possible to transfer the registration to another attendee.

There will be no penalty for cancellations received on or before the date 30 days prior to the first day of an annual conference. The full amount paid minus a 20% processing fee will be refunded. A cancellation fee of 50% of registration costs will be applied for cancellations received between 29 to 10 days before the annual conference. No refund will be issued for cancellations received less than 10 days before the first day of the annual conference, unless in accordance with the Emergency Policy below. Transfers can only be made if requested by a deadline of 10 days prior to the conference.

All cancellations or requests for transfer must be sent in writing via e-mail or regular mail to the conference organizers. Telephone requests will not be honored.

Emergency Policy

Refunds may be granted if an attendee is unable to attend the conference due to a family death, illness, or other extraordinary circumstance. In such a circumstance, the Main Office must be contacted by phone, letter or e-mail. If initial notification is by phone, it must be followed up in writing. Refunds will still be subject to the 20% processing fee.

Author Refunds

Authors who have their papers included in the Conference Proceedings are not eligible for a refund once the Proceedings are finalized. Authors may receive a refund by the normal means above if they withdraw any submitted papers before they are included in electronic or hard-copy proceedings.

If for any reason the conference should be cancelled, the organizers will refund the full registration fee within 90 days of canceling the conference.

Travel insurance

You must not attend the event if you are displaying symptoms of COVID-19 or are required to place yourself in quarantine. You should seek and follow the advice of your government before booking travel to the event and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking travel. The Course Organizers and FEBS shall not be liable to you for any losses incurred as a result of travel restrictions being placed against you or against certain countries due to COVID-19.

Modification and cancellation of the event

The Course Organizers are intending to run the event as a physical meeting, but if they decide at any time that it is not possible to continue with a physical event due to pandemic or other such restrictions, the event may be postponed or held as an online meeting. The Course Organizers will give you as much advance notice as possible if such changes are necessary. If the meeting is converted to an online format, they will refund the accommodation element of the registration fee. The Courses organizers reserve the right to modify the Course programme, whether physical or online, which is published as an indication only.

If postponement or a virtual event is not possible, and the event is cancelled, the Course Organizers will refund you the registration fee less bank charges. Organizers may cancel the event as a result of circumstances outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports. The Course Organizers also reserve the right to cancel the event due to disruption caused by Covid-19. Where possible, they will endeavour to provide reasonable advance notice of any such cancellation.

Neither FEBS nor the Course Organizers shall be held liable for any other costs or losses incurred.

Disclaimer

The Course organizers take all reasonable care in making arrangements, and shall follow all available guidance from the croatian government in relation to making the event COVID-19 safe. They act only as agents in securing hotels, transport and travel services, and shall in no event be liable for acts or omissions in the event of injury, damage, loss, accident delay or irregularity of any kind whatsoever during arrangements organized through contractors. Hotel and transportation services are subject to the terms and conditions under which they are offered to the general public.

In the absence of any negligence or other breach of duty by the Course Organizers or FEBS, these parties shall not be responsible for any bodily injury, illness, death or property damages (including theft) sustained by participants during the event.

In any event, neither the Course Organizers nor FEBS accept liability for damages or costs in the event of bodily injury, death, property damage, illness, disruption to travel plans and costs incurred as a result of events outside of their reasonable control, including (but not limited to) pandemic, natural disaster, adverse weather conditions, fire or closure of airports.

Governing law